This Privacy Notice tells you what to expect when we take photographs or videos which include you and/or your baby. For details of how your personal information is used in other ways, see the other University Privacy Notices.
When capturing photography and video do so under the legal basis of 'legitimate interests'. This means that the York BabyLab benefits from being able to take photos and videos of our studies to provide information about and promote our research, and that we are able to use photographs of you and/or your baby to do this, as long as it does not unfairly impact you or your baby.
Images may be used on our BabyLab website and/or newsletter. We may also use the images in conference presentations or other research-related activities (e.g. public lectures, publications).
Published photos are available to anyone who has access to the website, newsletter or research activities in which the photo features.
The original photographs will only be accessible to staff on our research team.
The University takes information security seriously and has implemented appropriate technical and organisational measures to protect personal data and special category data. Access to information is restricted on a need-to-know basis and security arrangements are regularly reviewed to ensure their continued suitability. For further information please see our IT security information.
The University will retain your data in line with legal requirements or where there is a business need. Retention timeframes will be determined in line with the University’s Records Retention Schedule.
Under the General Data Protection Regulation (GDPR), you have a right of access to your data, a right to rectification, erasure (in certain circumstances), restriction, objection or portability (in certain circumstances). You also have a right to withdraw consent (where this applies).
If you want to exercise these rights, particularly to ask us to stop using photographs which include you and/or your baby, then you can do so by contacting us at linguistics-babylab@york.ac.uk. Please note that although we will stop using your image in any future publications, we will not be able to remove any copies which have already been published.
If you have any questions about this privacy notice or concerns about how your data is being processed, please contact the University’s Communications team at communications-support@york.ac.uk.
If you have further questions, the University’s Data Protection Officer can be contacted at dataprotection@york.ac.uk.
If you are unhappy with the way in which the University has handled your personal data, we ask you to contact us in the first instance, so that we can try to put things right. If you are unhappy with our response, you have a right to complain to the Information Commissioner’s Office. For information on reporting a concern to the Information Commissioner’s Office, please see the Information Commissioner's Office complaints information.