Privacy Notice for Photography and Video
This Privacy Notice tells you what to expect when we take photographs or videos which include you and/or your baby. For details of how your personal information is used in other ways, see the other University Privacy Notices.
What is our legal basis for processing your data?
When capturing photography and video do so under the legal basis of 'legitimate interests'. This means that the York BabyLab benefits from being able to take photos and videos of our studies to provide information about and promote our research, and that we are able to use photographs of you and/or your baby to do this, as long as it does not unfairly impact you or your baby.
How do we use your data?
Images may be used on our BabyLab website and/or newsletter. We may also use the images in conference presentations or other research-related activities (e.g. public lectures, publications).
Who do we share your data with?
Published photos are available to anyone who has access to the website, newsletter or research activities in which the photo features.
The original photographs will only be accessible to staff on our research team.
How do we keep your data secure?
The University takes information security seriously and has implemented appropriate technical and organisational measures to protect personal data and special category data. Access to information is restricted on a need-to-know basis and security arrangements are regularly reviewed to ensure their continued suitability. For further information please see our IT security information.
How long will we keep your data?
The University will retain your data in line with legal requirements or where there is a business need. Retention timeframes will be determined in line with the University’s Records Retention Schedule.
What rights do you have in relation to your data?
Under the General Data Protection Regulation (GDPR), you have a right of access to your data, a right to rectification, erasure (in certain circumstances), restriction, objection or portability (in certain circumstances). You also have a right to withdraw consent (where this applies).
If you want to exercise these rights, particularly to ask us to stop using photographs which include you and/or your baby, then you can do so by contacting us at linguistics-babylab@york.ac.uk. Please note that although we will stop using your image in any future publications, we will not be able to remove any copies which have already been published.
Questions or concerns
If you have any questions about this privacy notice or concerns about how your data is being processed, please contact the University’s Communications team at communications-support@york.ac.uk.
If you have further questions, the University’s Data Protection Officer can be contacted at dataprotection@york.ac.uk.
Right to complain
If you are unhappy with the way in which the University has handled your personal data, we ask you to contact us in the first instance, so that we can try to put things right. If you are unhappy with our response, you have a right to complain to the Information Commissioner’s Office. For information on reporting a concern to the Information Commissioner’s Office, please see the Information Commissioner's Office complaints information.